The Washington Township Board of Trustees met in Regular Session on January 12, 2009, at 7:30 p.m. at the Washington Township Government Center, 8200 McEwen Road. President Snyder opened the meeting and led the Pledge of Allegiance.
TRUSTEE APPOINTMENT
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board appoints Dale Berry to fill the unexpired term of Trustee Terry Blair.
Mr. Berry took the oath of office.
Mrs. Young pointed out that Mr. Berry has been a long-time volunteer with Washington Township. He has worked on Woodland Lights, the Visual Improvement Program committee, and the Zoning Commission. He was welcomed.
MINUTES OF PRECEEDING MEETINGS
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board approves the pre-meeting minutes and the minutes of the Regular meeting held January 5, 2009, and the workshop held December 16, 2008.
Vote on Motion: Young, aye; Snyder, aye; Berry, abstained. M2009-024
FISCAL OFFICER’s Business
None.
Citizen Concerns
None.
Zoning Case Z-688 & z-688 A Winthrop Place
It was moved by Mr. Snyder, seconded by Mrs. Young, that the zoning case be postponed until the February 2nd Trustee meeting since the applicant was not in attendance.
Vote on Motion: Snyder, aye; Young, aye; Berry, aye. M2009-025
Kristine Severyn expressed an interest in serving on the Recreation Advisory Board. Kristine was interviewed by the Trustees at the January 5th Pre-Meeting Workshop.
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board appoints Kristine Severyn, 251 W. Ridgeway Drive, Centerville, Ohio, to the Recreation Advisory Board for a four-year term effective January 12, 2009, and ending December 31, 2012.
Vote on Motion: Young, aye; Snyder, aye; Berry, aye. M2009-026
ZONING COMMISSION APPOINTMENT
Harry Drain has served on the Zoning Commission since 1994 and has expressed an interest in being reappointed.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board appoints Harry Drain, 5443 Grantland Drive, Washington Township, Ohio, to the Washington Township Zoning Commission for a five-year term effective January 12, 2009, and ending December 31, 2013.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-027
BOARD OF ZONING APPEALS APPOINTMENT
Dan Horine has served on the Board of Zoning Appeals since 1989. Mr. Horine is interested in being reappointed.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board appoints Dan Horine, 8888 Maltbie Road, Washington Township, Ohio, to the Board of Zoning Appeals for a five-year term effective January 12, 2009, and ending December 31, 2013.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-028
DEVELOPMENT SERVICES
The Ohio Department of Transportation is requesting to purchase Township-owned land at the northwest corner of Dayton-Lebanon Pike and Social Row Road, in association with the road intersection improvement project there. This land is needed for an expanded right-of-way. ODOT has provided the required fair market appraisal, land survey and other associated documents for this purchase.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board authorizes the sale of Township-owned property, located at the northwest corner of Dayton-Lebanon Pike and Social Row Road and further described in Exhibit A of the subject sale contract, to the Ohio Department of Transportation for use as a public right-of-way, at a sale price of $52,900.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-029
PUBLIC WORKS
Change Orders
Additional work was requested for the 2008 Sidewalk and Curb Repair project. Detailed quantities were submitted and additional work was within the engineer’s estimate.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board approves payment for additional work to Double Jay Construction Company, Englewood, Ohio, for the approximate amount of $5,148.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-030
Additional work was requested for the McEwen/Congress Park Traffic Signal project. The existing grade of the sidewalk was too excessive for A.D.A. guidelines and additional sidewalk and curb removal and replacement work was needed.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board approves payment for additional work to Bansal Construction, Fairfield, Ohio, for the approximate amount of $6,542.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-031
Joint Contracts
Montgomery County contracts their paint striping and crack sealing programs. Washington Township has participated in these contracts in previous years. Staff recommends participation with Montgomery County again this year for paint striping and crack sealing.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board approves participating with Montgomery County in their annual paint striping and crack sealing programs.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-032
Permission To Go To Bid
Staff has been evaluating street conditions within the Township. It is anticipated that this year’s Street Improvement Program will cost approximately $975,000. At this time, staff is requesting permission to go to bid.
It was moved by Mr. Snyder, seconded by Mrs. Young, that the Board authorizes going to bid for the 2009 Street Improvement Program.
Vote on Motion: Snyder, aye; Young, aye; Berry, aye. M2009-033
Permission To Go To Bid
A Curb Rehabilitation Program for streets that were resurfaced without curb repair was included in the 2009 Capital Improvement Plan. The Wrens Crossing plat is identified as a priority for this program. This project will cost approximately $100,000.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board grants permission to go to bid for the 2009 Curb Rehabilitation Program.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-034
ADDENDUMS
Training
Fire Chief Bill Gaul is requesting to send Deputy Chief Jim Neidhard to the Public Safety Excellence Workshop in Orlando, Florida, from March 11 through March 13, 2009.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board approves sending Deputy Chief Jim Neidhard to the Public Safety Excellence Workshop in Orlando, Florida, from March 11 through March 13, 2009 at an approximate cost of $1,619.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-035
Computer hardware and software and miscellaneous equipment need to be purchased for the Fire and Administration departments.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board approves the purchase of computer hardware, software, and miscellaneous equipment for Fire and Administration at an approximate cost of $6,467.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-036
Scott Paulson expressed an interest in being on the Zoning Commission.
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board appoints Scott Paulson, 9351 Patriot Woods Court, Washington Township, Ohio, to the Zoning Commission, for a five-year term effective January 12, 2009, and ending December 31, 2013.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-037
TOWNSHIP ADMINISTRATOR’S REPORT
On behalf of staff, Jesse Lightle welcomed the Township’s new Trustee, Mr. Berry.
Ms. Lightle announced that the Township’s offices will be closed on Monday, January 19th, for Martin Luther King Day.
Ms. Lightle also informed everyone of a large-scale fire at an apartment complex, The Villager Apartments, in Centerville. She thanked Miami Township, Miamisburg, Sugarcreek Township, Clearcreek Township, Bellbrook, and Kettering Fire Departments for their assistance. She also thanked everyone in the community who made donations to help the residents of those apartments.
CHECK REGISTER APPROVAL
The O.R.C. requires purchase orders that are created after the invoice date for goods and services to be certified by the Fiscal Officer that a sufficient sum was appropriated and free of any encumbrances (Then and Now Purchase Orders). If the amount is greater than $3,000.00, the Board must authorize payment.
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board approves the following Then and Now purchases for payment:
Vendor PO# Amount Approved Monthly Vendor
Dayton Regional Haz Mat #45383 $ 7,418.74 No
Miami Valley EMS #45382 $12,717.84 No
Hithergreen Senior Center #45384 $29,000.00 No
Centerville/Washington Twp. #45385 $17,256.25 No
Historical Society
Vendor PO# Amount Approved Monthly Vendor
Denlinger, Rosenthal #45297 $ 9,375.00 No
& Greenberg
William Uhl Agency #45500 $38,723.00 No
#45501
#45502
#45503
Vote on Motion: Young, aye; Snyder, aye; Berry, aye. M2009-038
It was moved by Mrs. Young, seconded by Mr. Snyder, that the Board approves the Regular Check Register dated January 12, 2009, in the amount of $344,610.91, said amount having been certified and appropriated.
Vote on Motion: Young, aye; Snyder, aye; Berry, aye. M2009-039
It was moved by Mrs. Young, seconded by Mr. Berry, that the Board approves the Recreation Refund Check Register dated January 12, 2009, in the amount of $952.50, said amount having been certified and appropriated.
Vote on Motion: Young, aye; Berry, aye; Snyder, aye. M2009-040
Trustee Comments
Mrs. Young thanked everyone who showed an interest in the Washington Township Trustee position.
Mr. Snyder also thanked everyone who applied.
Mr. Berry commented that it is an honor to be chosen. He is looking forward to serving and thanked the Trustees and the citizens for this opportunity.
ADJOURNMENT: 8:00 P.M.
All formal actions of the Board of Trustees of Washington Township concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in an open meeting; and of any of its committees resulting in such formal action, were in meetings open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.
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President
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Fiscal Officer